A quiet partner
We work behind the scenes for your company, and the client relationship stays with you.
Event planners, DMCs, and AV production companies
Projector Rentals for Event Planners and AV Companies
Subrental projectors, screens, and AV for planners, destination management companies, and production companies.
At a glance
Event planners, destination management companies, and AV production companies use RentOurProjectors.com as a behind-the-scenes rental partner for subrentals, overflow inventory, multi-room programs, and last-minute additions. We ship or deliver projectors, screens, and accessories to venues nationwide and coordinate with your team so the client relationship stays yours.
Extra inventory when your own is spoken for
Production companies and planners rarely own enough gear for their busiest weeks. A program that adds six breakouts, a client that books a second city, or a show that overlaps with another job can leave you short of projectors, screens, or switchers at exactly the wrong moment.
We fill those gaps as a subrental partner. You keep the client, the show design, and the on-site lead role, and we supply the equipment for the rooms you need covered, shipped to the venue or your warehouse, or delivered and set up by our technicians where available.
Common subrental requests
| Breakout room kits | 4,000 to 6,000 lumens, WUXGA, tripod or fast-fold screen, cables |
|---|---|
| General session | 10,000 to 20,000+ lumens, laser models with lens options |
| Screens | Fast-fold front and rear surfaces, 7.5 x 13 ft to 10.5 x 18 ft and up |
| Signal and switching | HDMI switchers, adapters, extenders, and confidence monitors |
| Logistics | Delivery to venues or warehouses, or shipping with prepaid return labels |
General guidance. Your quote confirms the exact equipment for your room, audience, and dates. Try the projector calculator for your own numbers.
How planners and AV companies use us
- Subrentals when your own inventory is booked
- Overflow projectors and screens for peak weeks
- Breakout room kits for multi-room programs
- Last-minute adds after a client expands the agenda
- Equipment shipped to venues in other markets
- Roadshows and multi-city meeting series
- Technician labor for setup and strike
Why it works
Why AV teams and planners work with us
Multi-room, multi-city
Matching kits for every breakout and every stop on a roadshow, coordinated on one order.
Fast quoting
During normal business hours, many quote requests receive a response within about 15 minutes, which helps with last-minute adds.
Vendor paperwork ready
Net terms for business customers, a W-9, certificates of insurance for venues, and purchase orders accepted in many cases.
Planning guide
Getting the most from a subrental partner
The fastest quotes come from complete requests. Send the venue address, dock and receiving details, room list with sizes, the brightness and resolution you specify, screen sizes and surfaces, required inputs, and load-in and strike times. If you have a preferred aspect ratio or need equipment that matches your own inventory's connections, include that too.
Decide early whether the gear should go to your warehouse for prep or straight to the venue. Shipping to your shop lets your crew test and label everything with your own cases and cabling. Shipping straight to the venue saves a trip but needs a named on-site contact and a receiving window that matches the venue's dock schedule.
For last-minute adds, call rather than email. Availability changes quickly in busy seasons, and a phone call lets us confirm what can be prepared and how it can reach the venue in time. Exact models and delivery method are confirmed in the quote.
Availability and exact models vary. Your quote confirms the equipment, accessories, and delivery plan for your dates. Want to go deeper first? Read our projector planning guides or the projector rental FAQ.
Frequently asked questions
Do you work with AV production companies as a subrental source?
Yes. Production companies rent projectors, screens, switchers, and accessories from us to cover overflow and booked-out inventory. We act as your rental partner behind the scenes, and your company remains the client's contact.
Can equipment ship to our warehouse for prep before the show?
Yes. Equipment can ship to your shop so your crew can test, label, and pack it with your own gear, or it can go directly to the venue with a named on-site contact for receiving.
Can a destination management company order AV for a client's program in another city?
Yes. DMCs order projectors, screens, and audio for client programs in markets across the country. Share the venue, room list, and program schedule, and we will coordinate delivery and pickup with the property.
How do you handle a breakout room added the day before a program?
Call with the room size, session times, and venue details. Subject to availability, a matching projector and screen kit can often be prepared, and we will confirm the delivery method that reaches the venue in time.
Compare projector options
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Planning an event for your organization?
Tell us the occasion, audience size, location, and date. We will recommend the right projector, screen, and sound, and send a quote built around your event.