Visible from every table
High-brightness projectors and large screens for ballrooms and halls.
Gala, fundraiser, worship, and civic event rentals
Projector Rentals for Galas and Community Events
High-brightness projectors, large screens, and audio for nonprofit galas, fundraisers, award ceremonies, worship services, assemblies, and civic events.
At a glance
RentOurProjectors.com rents projectors, screens, and audio to nonprofits, schools, churches, and government agencies for galas, fundraisers, award ceremonies, worship services, school assemblies, and community events. Ballrooms and auditoriums with 200 or more guests typically need 10,000 lumens or more, and many organizations add on-site technicians to run the program.
Projection that supports the mission
At a gala or fundraiser, the screen does real work: it tells the organization's story, recognizes sponsors, shows the live auction items, and puts the moment of giving in front of every table. At an award ceremony, it introduces each honoree. At a worship service or school assembly, it carries lyrics, announcements, and video for the whole room.
These events tend to happen in large, partly lit spaces such as ballrooms, sanctuaries, gyms, and auditoriums, often with stage lighting aimed toward the screen. For audiences of 200 to 500 or more, plan on a high-brightness projector in the 10,000 to 20,000 lumen range with a large fast-fold screen, or two screens on either side of the stage. Rear projection is a good option when presenters will walk in front of the screen.
We work with nonprofits, associations, churches, schools, and municipal agencies of all sizes. A community meeting in a library room can use a single business projector, while a city celebration or a large fundraising dinner may need large-venue equipment, sound, and a technician running the show. Tax-exempt organizations can send their exemption certificate with the order.
Typical setup
| Ballroom or auditorium | 10,000 to 20,000+ lumens for 200 to 500+ guests |
|---|---|
| Screen | 10.5x18 ft fast-fold or dual screens beside the stage |
| Rear projection | Needs roughly 8 to 15 ft of depth behind the screen |
| Audio | Wireless microphones, powered speakers, and a small mixer |
| Staffing | Optional technicians to run slides, video, and sound |
General guidance. Your quote confirms the exact equipment for your room, audience, and dates. Try the projector calculator for your own numbers.
Organizational events we equip
- Nonprofit galas and fundraising dinners
- Award ceremonies and recognition banquets
- Worship services, church conferences, and revivals
- School assemblies, graduations, and performances
- Municipal events, town halls, and public meetings
- Association banquets and annual celebrations
- Live auctions and paddle raise displays
Why it works
Why organizations rent for big nights
Clean stage look
Rear projection and dual screens that keep the stage uncluttered.
Sound for speeches
Wireless microphones and speakers for emcees, honorees, and auctioneers.
A technician at the controls
Someone to cue videos and slides so staff and volunteers can focus on guests.
Planning guide
Running a polished program
Build a run of show early and share it with us. Knowing when videos play, when slides change, and when the lights go down helps us plan where the projector and screens go and whether a technician should be cueing content. Gather all videos and slides on one laptop well before the event, and run through them in the room if you can.
Look at sightlines from the back tables and the sides of the room. Raising the screen keeps centerpieces and standing guests from blocking the image, and a second screen helps in wide ballrooms. Ask the venue about power near the stage and the projector position, since large-venue projectors may need a dedicated circuit, and plan cable ramps across service aisles.
For a quote, share the venue and room, the guest count, the run of show or event timeline, how many screens you want, audio needs such as podium and handheld microphones, load-in and load-out times, and whether you want technicians on site for the program. If the event is outdoors, our outdoor event planning covers screens, power, and timing after sunset.
Availability and exact models vary. Your quote confirms the equipment, accessories, and delivery plan for your dates. Want to go deeper first? Read our projector planning guides or the projector rental FAQ.
Frequently asked questions
How bright should a projector be for a gala ballroom?
For ballrooms with a few hundred guests and some ambient light, most galas use 10,000 lumens or more. Larger screens, brighter rooms, and stage lighting push that number higher.
Can a technician run the slides and videos during our fundraiser?
Yes. On-site technicians can be scheduled to set up, run content during the program, and tear down afterward, so your staff and volunteers can focus on guests.
Do you rent projectors to churches for special services or events?
Yes. Churches and houses of worship rent for special services, conferences, and temporary needs, by the day, week, or month.
When should we use rear projection instead of front projection?
Rear projection works well when speakers or performers will be near the screen, because it avoids shadows. It needs space behind the screen, often 8 to 15 feet depending on the lens.
Can you support a city or school event with several screens?
Yes. Multi-screen and multi-room events can be quoted together. Share the layout and audience sizes for each area.
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Planning a gala or awards program?
Tell us the occasion, audience size, location, and date. We will recommend the right projector, screen, and sound, and send a quote built around your event.